Files and Folders
Almost all information in a computer must be stored in a file. A file is a collection of data stored under a name. A folder contains multiple documents or files.
and naming folders
There are two different ways to create folders:
Create a folder by Right-Clicking:
Right-click the empty area on the desktop, folder window, or common dialog box.
Point to New and then click at Folder.
A new folder icon will appear with a temporary filename. You need to type a new folder name and then press enter to accept the change.
Create folder by using Menu:
Click File menu then point to New and click at Folder.
A new folder icon will appear with a temporary filename which already has been highlighted. You need to type new folder name and then press enter to accept the change.
Click here to see an illustration.
Practice creating a new folder and naming it.
folders and files
You can rename folders and files anywhere, such as, on the desktop, in a folder, and in a common dialog box. Following is a common way to rename folders or files:
Right-click on a folder or file to rename it.
Click Rename on the pop-up menu that appears.
Highlight the name and type your desired name; then press enter.
Practice renaming folders and files.
one folder inside another one
You can move one folder inside another one by choosing from the following:
Move one folder inside another one by using the Menu.
Select folders you want to move by pointing and left-clicking to item.
Click Edit menu and then click Cut. You will see that the cut file’s icon will be dimmed.
Close the first folder and then you open the destination folder window. Click Edit menu and after that click paste.
Move one folder inside another one by dragging
Arrange the desktop so that the source folder and destination folder windows (or icons) are in view.
Select folder to copy and after that left click and hold as you move it (drag) to select folder onto destination folder window.
Practice moving one folder inside another one.
(sending files to other destinations)
You can use the Send To command to move/send files to any destination you want, such as, a floppy disk, or another folder.
Open the folder that contains the folder or file that you want to send.
Right-click on the item you would like to send and then point to Send To.
On the submenu that appears, click the desired file destination. By default, the following destination shortcuts will appear: Floppy A, Desktop as Shortcut, Mail Recipient, My Briefcase, and My Documents.
Practice moving a file to a new destination.
folders and files
You can copy folders and files by choosing either way from the following:
Copy folders and files by using Menu
Select folders or files you want to copy by pointing and left-clicking to item.
Click Edit menu and then click Copy.
Then you open destination folder window. Click Edit menu and after that click Paste.
Click here to see an illustration.
Copy folders and files by dragging
Arrange desktop. Source folder and destination folder windows ( or icons) are in view.
Select item to copy and after that drag selected item onto destination folder window.
Practice copying folders and files.
(deleting folders and files)
Select folder or file to delete by point and click to item to select.
Press the Delete button on the keyboard OR right-click the folder or file you want to delete and then click Delete on the pop-up menu that appears.
If you get a message that asks you if you really want to send this to the
Recycle Bin, read it carefully before clicking OK.
After deleting a file or folder, it will go to the Recycle Bin on the Desktop.
If you decide that you do not want to delete the item, you can double-click the Recycle Bin to open it. Highlight the item by clicking on it, go to File in the menu-bar and click Restore. That will put it back to where it was originally.
To empty the Recycle Bin, right-click on the Recycle Bin. Click Empty Recycle Bin in the pop-up menu. Read carefully before clicking Yes. Once you click Yes, the item is permanently deleted.
Note: If you get a message that asks you if you really want to delete this, read it carefully before clicking OK. It is very easy to delete things that you want to keep, especially when you are in a hurry.
Practice deleting a new folder that you created, but you do not want to keep.
There are two different ways for saving files. To save a copy of an existing file with a new name and/or in a new location use Save As. To save a file using its existing file name use Save.
To Save As, you need to:
Click file menu on the left side of the menu bar then click Save As.
The Save As dialog box will display.
Select the drive where you want to save the file from Save in drop-down list.
If you want to save the new file in the folders, select a folder.
Type new filename in file name text box, then click Save.
Note: The file is saved to the location you specified. Each time you select Save on the File menu, the file will be updated with whatever changes you have made.
To Save a file, you need to:
Click file menu
Note: These steps refer to when a file has its existing file name. If this is the first time you have saved the file, you will be prompted for a file name and folder location, so you need to refer to Save As as mentioned above.
Practice saving a new file with Save As. Make changes to the file. Then practice saving the changes as Save.
A shortcut is a link to item that you usually use often. Instead of browsing folders or menus each time you want to open an item, you can create a shortcut to that item and place it on the desktop or in a folder. Shortcut icons always have a jump arrow in the lower-left corner. There are many different ways you can create a shortcut. The following is the most common way:
Right-click the item you want to create shortcut to.
Click Copy on the pop-up menu that appears.
Open destination folder (the destination folder can be a folder window or the desktop).
Right-click empty area in desktop or folder workspace and then click Paste on the pop-up menu that appears.
Practice creating a shortcut and naming it.
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Introduction to Computers
Developed by Alyce Bunting, Jintavee Monsakul, and Donna Green
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